I have always wondered why I was the only one in my whole organization that has the option ‘Assign Policy’ in Outlook. I am the Exchange Engineer and administrator, but I don’t remember giving myself exclusive permissions. Searching online also did not give me what I was looking for.
If you are like me, who searched online and did not find any answers. Here is how I fixed this issue for regular users.
I am using Exchange 2013, to allow your users to assign their own policies, follow the steps below
- Login to Exchange Admin Center (EAC)
- Go to Permissions > User Roles and modify your default Role Assignment Policy, or whichever policy is assigned to your users.
- Check the box for ‘MyRetentionPolicies’ and that should give users permissions they are missing.
To apply the Retention Policy to all mailboxes:
Get-Mailbox | Set-Mailbox -RetentionPolicy “name of policy”
To verify which mailboxes the policy was applied to:
Get-Mailbox -Resultsize Unlimited | select Alias, RetentionPolicy
To run the policy manually:
Start-ManagedFolderAsssistant or Start-ManagedFolderAssistant -identity “user”
To apply policy on non-default folders like Inbox, Sent and Deleted items:
Create a new Retention Policy Tag for “All other folders in the mailbox”. Just a word of caution, this policy will also be applied to NOTES and CALENDAR items. If you do not wish to include these items, you can create a separate policy for these items and set to ‘Disable this tag (items are never expired, moved or deleted).